See immediately below for information on our headquarters hotel and contracted room block. Following that is a list of additional/offsite properties that offer preferred rates to our attendees on a courtesy, space-available basis. Contact our symposium coordinator if you have questions, problems confirming arrangements, or need other assistance: Jane Whitener • janewhitener@ameritech.net • Phone: 773-271-0223

Have you considered trip cancellation insurance? A number of companies provide trip cancellation insurance to protect against losses under qualifying conditions. This might be especially worthy of consideration for travel to Snowmass/Aspen, where advance deposits and payments may otherwise be nonrefundable.

Meeting Location, Headquarters Hotel

Viceroy Snowmass

Important! The number of units in our contracted block is limited and these will be held only until rented or January 26, 2022. Any units not reserved by that date will revert to hotel inventory and be subject to sale at prevailing rates.

Located directly on the slope and steps from Snowmass Base Village, our award-winning 4-star headquarters hotel offers a full range of amenities. Among these are onsite restaurant and lounge, spa and fitness facilities, luxury ski valet services, courtesy airport transportation, and local transportation within the Village. All guestrooms and public space are non-smoking (violations subject to cleaning fee).

The official lodging block established for the meeting includes studio residences which offer approximately 375 square feet of space, king bed, and gourmet mini kitchen appointed with premium appliances, tableware, glassware, flatware and cooking tools. Suite options (one- or two-bedroom) may be reserved at preferred rates on a space-available basis.

RATES―excluding resort fee and taxes:

$450 Studio king — single/double occupancy.
$710 One-bedroom suite (space-available basis)
$1,500 Two-bedroom suite (space-available basis)


Online: Click here for direct link to our booking site.
Group code, UICHICAGO22, will need to be entered if reservation system is accessed through general hotel link.
Phone: 877-235-7577
Email: reservations@viceroysnowmass.com
Reference University of Illinois Otolaryngology, or Group Code UICHICAGO22, with phone or email inquiries.


Cut-off Date: January 26: Any units in meeting block not reserved by this date will revert to hotel inventory and be subject to sale at prevailing rates.

Lodging Dates, Extended Stay: Lodging dates established for the meeting block are Saturday, February 26 to Saturday, March 5, 2022. Based on availability, guests may extend their reservations up to three (3) days before and three (3) days after these dates if reservations are received by January 26. Reservations received after that date will be honored on a space-available basis at prevailing rates, which may not necessarily be the group rate.

Resort Fee: A resort fee of $40 will be added to room charge each day and include pre-scheduled roundtrip airport shuttle transfers to/from hotel to Aspen Airport with 24-hour notice prior to pick-up, Wi-Fi access, complimentary fitness studio access, coffee and espresso available in each residence, luxury ski concierge, seasonal refreshment service in lobby each afternoon, arrival amenity, and local Snowmass Village ground transfers based on availability.

Taxes: The resort fee is taxable at sales tax rate of 10.4%. Sleeping room rates are subject to occupancy sales tax of 12.8% and 1.5% Snowmass Base Village Assessment. Tax rates are subject to change without notice.

Rate Terms: Rates are per night (non-commissionable). Check-in time is after 4:00 PM on day of arrival. Check-out time is 11:00 AM on day of departure. Late checkout is subject to availability and prior arrangements with hotel management. A late charge of 50% of the group room rate will apply to checkout from 12:00‒5:00 PM, unless prior arrangements are confirmed. Checkout after 5:00 PM is subject to a charge equal to one night's room and tax.

Payment, Cancellation Policies: A deposit equal to 50% of the cost of the total reservation is due at the time of booking, with remaining balance due 30 days prior to arrival. Cancellations made more than 30 days prior to arrival will be subject to a penalty of one night’s room and tax. No refunds will be provided for cancellations within 30 days of arrival.

Parking: Onsite valet parking is $40/day for overnight guests, including in-out privileges.

Click Here for Additional Lodging options and resources