You are strongly encouraged to confirm lodging arrangements before you register for the meeting due to exceptionally high demand throughout the resort over symposium dates. See below for update on our contracted room block at our headquarters hotel (Viceroy Snowmass) and additional options/resources listed. We are also working with our offsite lodging partners and the local tourism office to identify availability village-wide, as well as monitoring a number of booking sites to identify possible offsite options. Our group contact at Ski.com, Gloria Saiya-Woods, may likewise be available to assist with your search and/or travel arrangements, as needed―her contact information is available here (on the travel page of the meeting website).
Contact the symposium logistical coordinator if you would like to be included on a list to receive continuing updates and personal assistance we might be able provide: Jane Whitener, firstname.lastname@example.org . If so, please include details on your requirements/preferences such as unit type (hotel, condo), unit size (number of guests), and check-in/check-out dates. Also be sure to indicate if you are interested in updates on Viceroy availability only. You are of course welcome to reach out to us if you have questions about any offsite options you might identify.
Have you considered trip cancellation insurance? A number of companies provide trip cancellation insurance to protect against losses under qualifying conditions. This might be especially worthy of consideration for travel to Snowmass/Aspen, where weather conditions can affect flights and advance deposits/payments may be nonrefundable.
Our contracted room block is essentially sold-out at this time so it is not currently possible to confirm reservations for the week at our group discount rates using the online reservation link provided below. The hotel will continue to work with us on a case-by-case basis to accommodate additional requests at preferred rates as possible, for example, as cancellations may allow. Contact the symposium logistical coordinator (see above) if you wish to be placed on a list to be notified should additional units at preferred rates become available.
Located directly on the slope and steps from Snowmass Base Village, our award-winning 4-star headquarters hotel offers a full range of amenities. Among these are onsite restaurant and lounge, spa and fitness facilities, luxury ski valet services, courtesy airport transportation, and local transportation within the Village. All guestrooms and public space are non-smoking (violations subject to cleaning fee).
The official lodging block established for the meeting includes studio residences which offer approximately 375 square feet of space, king bed, and gourmet mini kitchen appointed with premium appliances, tableware, glassware, flatware and cooking tools. Suite options (one- or two-bedroom) may be reserved at preferred rates on a space-available basis.
|$549||Studio king — single/double occupancy.|
|$799||One-bedroom suite (space-available basis)|
|$1,759||Two-bedroom suite (space-available basis)|
for direct link to our booking site.
Group code, UICOTO23, will need to be entered if reservation system is accessed through general hotel link.
Reference University of Illinois Otolaryngology, or Group Code UICOTO23, with phone or email inquiries.
Cut-off Date: January 25: Any units in meeting block not reserved by this date will revert to hotel inventory and be subject to sale at prevailing rates.
Lodging Dates, Extended Stay: Lodging dates established for the meeting block are Saturday, February 25 to Saturday, March 4, 2023. Based on availability, guests may extend their reservations up to three (3) days before and three (3) days after these dates if reservations are received by January 25. Reservations received after that date will be honored on a space-available basis at prevailing rates, which may not necessarily be the group rate.
Resort Fee: A resort fee of $45 will be added to room charge each day and includes pre-scheduled roundtrip airport shuttle transfers to/from hotel to Aspen Airport with 24-hour notice prior to pick-up, Wi-Fi access, complimentary fitness studio access, coffee and espresso available in each residence, luxury ski concierge, seasonal refreshment service in lobby each afternoon, arrival amenity, and local Snowmass Village ground transfers based on availability.
Taxes: The resort fee is taxable at sales tax rate of 10.4%. Sleeping room rates are subject to occupancy sales tax of 12.8% and 1.5% Snowmass Base Village Assessment. Tax rates are subject to change without notice.
Rate Terms: Rates are per night (non-commissionable). Check-in time is after 4:00 PM on day of arrival. Check-out time is 11:00 AM on day of departure. Late checkout is subject to availability and prior arrangements with hotel management. A late charge of 50% of the group room rate will apply to checkout from 12:00‒5:00 PM, unless prior arrangements are confirmed. Checkout after 5:00 PM is subject to a charge equal to one night's room and tax.
Payment, Cancellation Policies: A deposit equal to 50% of the cost of the total reservation is due at the time of booking, with remaining balance due 30 days prior to arrival. Cancellations made more than 30 days prior to arrival will be subject to a penalty of one night’s room and tax. No refunds will be provided for cancellations within 30 days of arrival.
Parking: Onsite valet parking is $50/day for overnight guests, including in-out privileges.