New Meeting Headquarters!― Viewline Resort Snowmass. This property is ideally located slope-side, steps away from shops and restaurants on the Snowmass Mall and convenient to a range of offsite lodging options. Following that is a list of offsite properties that offer preferred rates to our attendees on a courtesy, space-available basis. See immediately below for information on the headquarters hotel.
Note that the 2024 symposium will include live morning and afternoon classroom sessions, Monday through Thursday, February 12-15. While there will not be a live session on Friday, attendees will have access to recorded presentations for the option of additional content and CME credit.
Travel Insurance: Due to remote location, potential weather disruptions, any non-refundable payments, and other considerations, travel insurance is strongly encouraged.
Additional options/assistance (including assistance with travel if needed): Attendees may wish to reach out to one of our group contacts at Ski.com. This Aspen-based company, the largest independent seller of ski and snowboard vacations in North America, is a full-service provider of air and ground services for travelers to Aspen/Snowmass. Our contacts:
The contracted lodging block established for the meeting includes a limited number of rooms for registrants, speakers, and vendor representatives. These will be held only until rented or January 12, 2024. Any unreserved rooms that might remain at cut-off will be released for general sale. Reservations at group or prevailing rates will be accepted after this date subject to availability.
Contact us if you have problems confirming arrangements or need other assistance: Symposium Coordinator, Mariela Garcia • email@example.com
Due to remote location and potential weather disruptions, Viewline Resort Snowmass strongly encourages travel insurance for all stays including Bonvoy redemption stays.
ROOM RATE: $499, plus resort service charge of $50 per room per night, excluding tax.
Service charge inclusions (subject to change): enhanced guestroom internet; one self-parking space (available in public lots 8‒13); local and 800 calls; ski valet and equipment storage with heated boot storage and personalized assistance in the morning and afternoon; scheduled shuttle service to and from Aspen/Snowmass Airport (ASE); local on-demand shuttle service to Buttermilk; access to fitness center, pool, and hot tubs; sunrise yoga classes (9:30 AM); curated snowshoe/hiking trails with complimentary loaner equipment; one refillable water flask to use at filling stations throughout the resort, hot chocolate/cider bar.
Reference, for phone or email communications:
“Midwinter Otolaryngology Symposium” or “UIC Otolaryngology”
Online: Click here for direct link to meeting room block booking site.
Phone: 970-742-0005, Monday‒through Friday, 9 AM‒5 PM.
Outside these hours, calls will forward to the Marriott Central Call center that is NOT onsite.
Lodging Dates, Extended Stay: Lodging dates established for the meeting block are Saturday, February 10 to Friday, February 16. Based on availability, guests may extend their reservations.
Cut-off Date, Friday, January 12: Any unreserved rooms that might remain at cut-off will be released for general sale. Reservations at group or prevailing rates will be accepted after this date subject to availability.
Rate Terms: Rates are per night (non-commissionable). Check-in time is 4:00 PM on day of arrival. Check-out time is 11:00 AM on day of departure, Room rates and resort service charge are subject to applicable state and local taxes in effect at the time of check-out (currently 12.8%).
Payment, Cancellation Policies: Reservations must be accompanied by a first night room deposit. An additional deposit equal to the full value of the reservation will be charged 30 days prior to arrival. The credit card used to confirm the reservation for the dates indicated may be used as the method of this payment.
There is no cancellation liability if cancellation is received by hotel at least 30 days prior to arrival and a cancellation number is obtained. Cancellations or modifications resulting in a shorter length of stay, made within 30 days of arrival, will be subject to full forfeiture of room and tax charge.
While there are a range of offsite options, preferred rates for symposium attendees are available at the properties listed below on a courtesy and space-available basis. Guests are responsible for making their own reservations in accordance with deadline, payment, cancellation, and other policies established by unit management. (All details are subject to correction or change.)
Destination by Hyatt Residences Snowmass (DHRS) is a rental agent for individually owned
condominium and hotel units. For some properties listed below, DHRS manages reservations for
only a portion of the inventory so it might be possible to confirm availability through alternate booking
sources. Only units managed by DHRS are eligible for the discount noted.
With the exception of the Villas at Snowmass Club, all properties in this group are ski-in/ski-out or a short walk to the slopes. Links provided with each listing can be used to access photos and detailed descriptions, including full list of amenities and services.
Except where noted, all properties have onsite pool, hot tub, and sauna, and provide complimentary airport transfers to/from Aspen Airport. All units provide complimentary wireless Internet access, housekeeping services every other day, and access to laundry facilities. Condominium units include kitchen facilities and gas or wood burning fireplace.
RATES, CUTOFF DATE
Based on availability, 10% off best available rate will be honored up until January 11, 2024, at 5:00 PM Mountain Time (30 days prior to arrival). Call to confirm availability and rates.
Reference: “UIC Otolaryngology 2024” or group code 2DW4YM
Monday through Friday: 8:00 AM to 6:00 PM Mountain Time
Saturday and Sunday: 9:00 AM to 5:00 PM Mountain Time
Email Inquiries: firstname.lastname@example.org
Lodging Dates, Extended Stay: Dates established for discounted rates are Saturday, February 10 to Saturday, February 17, 2024. Rates will be honored up to three (3) days before and three (3) after these dates based on availability. Minimum length stay requirements apply but vary by property at the time of booking.
Resort Fee: A 6% resort fee will apply to the following guestroom and condominium properties: Stonebridge Inn, Top of the Village, Aspenwood, Terracehouse, Tamarack, Lichenhearth, Woodrun Place. A 15% resort fee will apply to the Villas at Snowmass Club.
Taxes: Resort fees are taxable at sales tax rate of 10.4%. Unit rates are subject to occupancy sales tax of 12.8%. Tax rates are subject to change without notice.
Rate Terms: Rates are per night (non-commissionable) and based on two people per bedroom or hotel room. Children 12 and younger stay free when occupying a room with their parents. There is a $25 per person, per night fee for additional guests. (Rollaways and pack n plays are complimentary and based on availability. Please reserve in advance.) Check-in time is after 4:00 PM on day of arrival. Check-out time is 10:00 AM on day of departure, with the exception of Top of the Village which is 9:00 AM.
Payment, Cancellation Policies:
Individuals are responsible for all nights reserved. No refund or credit will be given for unused days resulting from late arrivals or early departures
Onsite restaurant and bar.
TOP OF THE VILLAGE CONDOMINIUMS
2, 3, and 4-bedroom condominiums.
Complimentary covered parking. In-unit laundry. Airport transportation is NOT provided by this property, in favor of readily available guest transportation services throughout the Village (including scheduled transportation to-from meeting on request).
Studio and 2-bedroom condominiums.
2, 3, and 4-bedroom townhomes.
Complimentary parking for one car per condominium. In-unit laundry. NO sauna.
Studio and 1-bedroom condominiums.
Complimentary parking for one car per condominium.
1, 2, 3, and 4 bedroom condominiums.
On-site parking. On-site ski rental and repair shop.
VILLAS AT SNOWMASS CLUB
1, 2, and 3-bedroom condominiums.
This property is NOT ski-in/ski-out but is a short shuttle ride to the slopes. Guests have access to Snowmass Club facilities. Complimentary outdoor parking. In-unit laundry in some units. Reminder: a 15% resort fee applies to this property.
Located slope-side, all units are individually owned and decorated. Each has a gas fireplace in the
living room, a fully equipped kitchen, dining seating, and cable TV. Units are booked on a space-
available basis and must be booked by November 15, 2023, to receive group rate (then subject to
most current promotions).
Reference: University of Illinois Otolaryngology
Rates are per night and do not include tax and service charge (20.7% total, subject to change).
|One-bedroom, one-bath, two guests||$380||$448||$541|
|One-bedroom loft, two-bath, four guests||$520||$620||$708|
|Two-bedroom, two-bath, four guests||$596||$712||$820|
|Three-bedroom, three-bath, six guests||$910||$1,054||$1,220|
|Three-bedroom loft, four-bath, eight guests||$1,173||$1,370||$1,603|
Link to brief descriptions of unit types: Snowmass Village Rental Unit Types at The Crestwood.
Check-in: 5:00 PM. Check-out: 10:00 AM.
Amenities: Private balconies with gas barbeque grills, free local phone calls, complimentary laundry facilities, free on-site parking, high-speed wireless Internet access, outdoor heated pool, three hot tubs, fitness center with steam room, complementary ski storage and boot warmers at on-property Incline Ski & Board Shop.
Guest Services: Concierge service; complimentary Village/Aspen Airport shuttle; daily housekeeping; luggage assistance; complimentary newspaper delivery; any day arrival/departure; ski rentals, tunes, and repairs through on-property Incline Ski & Board Shop.
Payment, Cancellation Policies: 50% deposit of total lodging (including tax/service charge) required at time of booking. Full payment due 30 days prior to arrival.
Cancellation policy (inclusive of tax/service charge): Cancellation outside of 30 days of arrival = loss of 10% of total stay; cancellation inside 30 days of arrival = loss of 100% deposit for nights booked. Guests may adjust dates outside of 30 days of arrival without penalty; within 30 days of arrival, guests are responsible for all nights booked.
This ski-in/ski-out property is located above the Snowmass Village Mall. On-site amenities include
Edge Restaurant and Bar, outdoor hot tubs and swimming pool, picnic area, gas grills, and fire pit
overlooking the ski slopes. Limited housekeeping service, transportation to/from the Aspen Airport,
private fitness center with steam room and shower, concierge, and ski shop are also included.
Additional features include fully equipped kitchen (stove, refrigerator, microwave) with all dishware
and cookware; flat screen HD TV, DVD and CD player, complimentary DVD library, and
complimentary wireless internet access.
Reference: UIC Otolaryngology Meeting
Phone: 800-922-4001, or 970-923-4000
Options include standard, deluxe, and premier studio to 3-bedroom units. Discounts offered, based on availability, are 15% off stay of 5 nights or more, or 20% off stay of 7 nights or more. Rates are based on standard occupancy for unit size. A $30 fee per person per night applies to additional persons 13 years of age and over. Children aged 12 and under stay free. Discounted rates may be extended 2 days before and after event dates, based on availability.
Parking: $18 per day, paid to the town of Snowmass Village (price subject to change without
Deposit/Cancellation Policy: A nonrefundable deposit of 10% is required at time of booking. Final payment due 30 days prior to arrival. Cancellations or changes will result in a penalty of 100% of stay if made 30 days or less prior to arrival. Cancellations or changes made over 30 days prior to arrival will result in a penalty of 10% of stay.
ALL INFORMATION IS SUBJECT TO CORRECTION OR CHANGE.